Purchasing
The Purchasing department handles the procurement of commodities, equipment and services required to satisfy the needs of the district at the best value for the district while conforming to ethical business practices. It involves planning, organizing, coordinating and preparing bid specifications; preparing procurement documents; and maintaining records of items purchased, received and issued using state and district guidelines, rules, policies and laws.
Purchasing FAQs
How do I get on the vendor list for a bid?
Submit contact information via email to purchasing@wsdtx.org via email, or mail at PO Box 40, Huntsville, TX 77342
How do I request a bid tab?
Please submit a written notice to the Purchasing department.
What is our tax status?
Windham is Texas state tax exempt (Government- Educational-State).
How is a bid awarded?
The award goes to the bidder offering the best value for the district while conforming to specifications.
What is considered when making determination of best value of a purchase?
Considerations include price, specifications, vendor history and performance, HUB Status (if applicable), and Cooperative and/or State contracts.
What sources are used to find vendors in the procurement process?
Sources utilized to locate vendors include State Contracts, Centralize Master Bidder’s List (CMBL), Historically Underutilized Business (HUB), internet sites, vendor catalogs, requestor recommendations and past purchases.
What is or why use a statement of work (SOW)?
A SOW is the core of the RFP; it outlines specific deliverables and performance requirements and it must be clear, complete and logical.
What should a bid solicitation response include?
A bid solicitation response must include contact information, dates, total cost, contract/bid specifications outlined, expected outcome measures and performance requirements.
What is the shipping address?
Windham School District – Education Warehouse
802 FM 2821 Rd West
Huntsville, TX 77320
What is the mailing address?
Windham School District – Purchasing Dept.
PO Box 40
Huntsville, TX 77342
What are the shipping and delivery hours?
Monday – Friday
7:00 am – 2:30 pm (with the exception of holidays and inclement weather)
If selected as a first-time vendor, what additional information is needed?
Additional information needed for selected first-time vendors includes W9, phone and fax numbers, agreement to accept purchase order (PO) with 30 day net pay, preferred method of receiving PO, freight charge (if applicable), minimum PO amount, HUB status (if applicable).
